Lake Interlochen Homeowners Association is an association established for the maintenance and upkeep of the canal system. This includes the impound and dam on Rush Creek and the inflow and outflow structures in our lake. It also has come to include water issues, wildlife management and other lake issues. Members of the association are made up of homeowners who live on the lake. Their properties extend to the center of the waterways and they grant an easement to the association for use by other members.
Lake Interlochen HOA Board Meeting
October 29, 2018 @ Sobel residence
ATTENDING: Ralph Sobel, Nancy Weaver, Ken Seipel, Dot Wightman, Dan Clement, Bruce Turner, Roger Pendleton, Chris Slauter, Bryan Keathley, Brenda Cubbage. GUESTS: Gordon Frisch
Meeting called to order at 7 p.m. Minutes of last meeting, August 6, 2018, were approved.
There has been talk in the neighborhood about the preference of some to have the Directory in printed form rather than digital.
At the last Board meeting, President Sobel explained that the two primary reasons the Board chose to produce the directory in a Word format and email it only to residents were (1) a significant savings to HOA members and (2) that there were so many changes soon after it was distributed.
Secretary Pendleton reported on his research regarding various ways to print the neighborhood directory. Printing and 3-hole punching the 54 pages for a 3-ring binder would cost a little under $900 for 50 copies on quality paper stock. The Board agreed that paying $18, or even half that, for a copy to put in a binder is not acceptable. The emailed version can easily be printed on home printers.
Treasurer Turner inserted that one of the issues is that not everyone has Word software. He recommended distributing the Directory as an Adobe PDF file, which everyone can open on their computers or their mobile devices, in addition to the Word file. The Board agreed. The 2019 editions will be distributed in both formats.
Pendleton also reported that the new website is running smoothly and will be kept current with news items. He encourages residents to take a look at the totally redesigned site. It’s the same name as always, www.lakeinterlochen.com.
Turner offered a motion which Keathley seconded, that there be no increase in HOA dues next year. The Board unanimously approved.
The Treasurer’s financial status report shows HOA assets as of September 30 were $140,941with expenses for the first nine months of 2018 at $26,913 – on the high side due to a payment of more than $6,000 to the HOA’s accounting firm covering their fees for the last three years. Cost of canal cleaning was higher than normal.
Only one resident has not paid their HOA dues. A lien has been placed on their property.
Architectural Committee chair Cubbage reported two projects approved, an upgraded deck on Montreau and a roof replacement and decking on Findlay Court. One project on Porto Bello is underway but no plans were submitted to the Architectural Committee and, due to safety concerns, the Board decided to refer the project to the city for code compliance.
A member of the Architectural Committee, Chris Slauter, reported that Montreau residents Kay and Tony Lester have recommended an upgrade to the decades-old Merry Christmas sign on the Westwood gate. The Board liked the idea and requested the Lesters prepare a proposal for the new signage so it can be voted on.
And speaking of Christmastime, Sobel reported the Arlington Police will be directing traffic during this year’s Interlochen Lights from December 14 to 25.
Water Committee chair Seipel said the water levels have returned to normal shortly after the historic rainfall of September and October. Water quality tested very good just prior to the Labor Day holiday. Water was tested for e-coli three times this past summer, with good results each time. As a result of stocking Lake Interlochen with tilapia there were no algae blooms, Seipel was pleased to report. He also was pleased that the fountains are operating as they should, although there were a few GFI trips because of the heavy downpours water leaked into junction boxes. He advised boaters to stay clear of fountains and their electrical cables.
Seipel reported two major projects were completed successfully. The West Channel end was dredged and submerged tree stumps, some hiding under the water for many years, were removed from three areas in the Old Channel. As it is a requirement for homeowners to maintain open navigation lanes for boating, the three residents were pleased to pay their fair share to have the nautical obstacles removed and the HOA covered the balance. Boaters are beaming!
The Board plans to have the North Channel end dredged First Quarter 2019.
Cubbage is preparing a proposal to amend the HOA Covenants. The main items are dock sizes, heights of fences and gates, and short-term rentals. The Board will review and then put the proposal to a homeowners vote at the annual meeting, which is scheduled for January 15, 2019.
Meeting adjourned at 9:30 p.m.
Minutes submitted by Roger Pendleton, November 1, 2018
HOA Board Meeting
August 6, 2018 @ Slauter residence
ATTENDING: Ralph Sobel, Ken Seipel, Dot Wightman, Dan Clement, Bruce Turner, Roger Pendleton, Chris Slauter, Bryan Keathley. ABSENT: Brenda Cubbage, Nancy Weaver.
GUESTS: Tony Lester, Pat Jenkins, Alex del Carmen, Tom Wightman, Mike Barnett.
Meeting called to order at 7 p.m. Minutes of last meeting, May 14, 2018, were approved.
With a groundswell of Interlochen residents voicing their preference that the neighborhood directory be printed instead of digital, the Board decided to look at various options for a printed version of the 2019 edition. President Sobel explained that the two primary reasons the Board chose to produce the directory in a Word format and email it only to residents were (1) a significant savings to HOA members (Secretary Pendleton maintains the 53-page document so there is zero cost involved), and (2) that there were so many changes (new email addresses, new phone numbers, residents moving in and out of the neighborhood, etc.) soon after it was published each year. The last printed directory was the 2014-2015 edition.
Pat Jenkins recalled that years ago the directory was produced as a three-ring binder and when changes occurred revised pages were sent to residents to replace just those outdated pages.
Director Keathley noted that postage would be a factor today. Distributing the directories at the HOA annual meeting is one idea. Sobel and Pendleton plan to study the options.
Treasurer Turner reported total HOA assets as of July 31 were $150,582; expenses totaled $16,946 in the first seven months of 2018 — up primarily due to beaver trapping and repair to the dam on Rush Creek. Due to the efforts of Sobel, only two residences have unpaid dues. A lien has been placed on those two properties.
Director Seipel reported water level remains normal despite the lack of rain and high summer temperatures. This comforting fact is because of the water intake system designed in the late 1970s by Bob Findlay, developer of Lake Interlochen, remains functioning precisely as originally built. Water is brought in to our lake from Rush Creek via a gravity-flow system supplemented by an electrical pump system.
Another positive hot-summer note is the clear beauty of our waterways – that’s because our tilapia is gobbling up any algae growth in Lake Interlochen and by running the fountains 24/7 the lake water is staying oxygenated for our healthy fish population.
Water quality, which was tested prior to July 4, is very good for e-coli levels. Seipel said he was going to have the water tested again before Labor Day.
On the negative side of Seipel’s report, there are several submerged tree trunks in various channels of our lake network and damage to pontoon boats has been reported.
Seipel said to gain economies of scale the HOA Board will solicit bids to remove the submerged tree trunks. Responsible homeowners will be notified of their share of the cost. At their option, they can remove the navigation obstacles themselves or reimburse the HOA for their share of the removal costs.
The Board approved a proposal from American Underwater Services to dredge the end of the West Channel and if the job goes as anticipated, the end of the North Channel would be dredged next. In the near future the ends of the Middle Channel and South Channel will be considered for dredging.
The dredging proposal is a result of research done by the Water Committee, consisting of Ken Seipel, Dan Clement, Roger Pendleton, Phil Anderson and David Duperre. A key factor that the ends of our channels require dredging is that residents allow grass clippings to fall into the water. The grass clippings are pushed along by winds and the natural water flow to the ends of channels.
Alex del Carmen, a criminologist and new resident of Westwood Drive, volunteered to help form and head a new HOA committee addressing security and crime prevention for the neighborhood. Directors appreciated his offer and will discuss details at the next Board meeting.
Directors Weaver, Slauter and Cubbage, who were tasked by Sobel to study and make proposals to clarify our HOA covenants regarding dock sizes, fence and gate heights, short-term rentals, and size of yard signs, will make their presentation at the next Board meeting, which is scheduled for Oct. 29.
Meeting adjourned at 9:30 p.m.
Minutes submitted by Roger Pendleton, August 7, 2018
HOA Board Meeting
May 14, 2018 @ Pendleton residence
ATTENDING: Ralph Sobel, Ken Seipel, Dot Wightman, Dan Clement, Bruce Turner, Roger Pendleton, Chris Slauter, Bryan Keathley. ABSENT: Brenda Cubbage, Nancy Weaver.
GUESTS: Sgt. Aaron Scott of Arlington Police Department; Ed Klobas of Loch Lommond Drive.
Meeting called to order at 7 p.m. Minutes of last meeting, March 5, 2018, were approved.
Sgt. Scott, a 10-year veteran of the APD and South District Officer of the Year, is our new beat sergeant; his geographic area of responsibility is north of Division and west of Fielder. Sgt. Scott stressed the importance of an open line of communication between residents and police, encouraging residents to call 911 and vowing to deliver relevant information to the neighborhood on a timely basis.
Klobas requested attention from the Board to get control of an ever-increasing problem with beavers in the Lake Interlochen network of channels. He illustrated the exact locations of beaver dens. The wildlife trapper that the Board had called upon previously is no longer available, so Directors voted to solicit bids from professional trappers.
Klobas reported there were several trees, including a majestic magnolia tree, that could very soon crash into the waterways due to damage caused by beavers. The Board agreed to aggressively tackle this current beaver nuisance.
Treasurer Turner reported total HOA assets as of April 30 were $159,230; expenses in first four months of 2018 were normal: $6,852, plus $1,485 for annual tilapia stocking, which will be included in next months’ expense report. Board voted to write off outdated debt of $415, deeming it uncollectable.
The Board discussed improvements to HOA website.
Director Seipel reported water level remains normal. Water quality samples will be taken this week to test lab, with results for e-coli levels reported prior to Memorial Day. Several residents complied with email requests from President Sobel and removed tree trunks from their water and trimmed low-hanging branches. Repair to our dam and impound area are underway. All fountains are operating.
Director Clement agreed to present to the Board a concept he has been working on for dredging channel ends. Directors Weaver and Cubbage were tasked by Sobel to study and make proposals to clarify our HOA covenants regarding dock sizes, fence and gate heights, and short-term rentals.
Next board meeting was scheduled for August 6.
Meeting adjourned at 9:15 p.m.
Minutes submitted by Roger Pendleton, May 15, 2018
HOA Board Meeting
March 5, 2018 @ Sobel residence
ATTENDING: Ralph Sobel, Ken Seipel, Dot Wightman, Dan Clement, Brenda Cubbage, Bruce Turner, Nancy Weaver, Roger Pendleton, Chris Slauter. ABSENT: Bryan Keathley.
Meeting called to order at 7 p.m. Minutes of last meeting,
January 9, 2018, were approved.
All officers and committee chairs agreed to continue serving in their respective roles: Ralph Sobel as President, Nancy Weaver as vice president, Bruce Turner as treasurer, Roger Pendleton as Secretary.
Architectural Committee: Brenda Cubbage as chair, with Dot Wightman and Chris Slauter. Water Committee: Ken Seipel as chair, with Dan Clement, Roger Pendleton and two non-board members.
Director Cubbage reported the Architectural Committee denied request from Westwood residents for fence and gate project exceeding height of six feet, as per HOA Protective Covenants approved by HOA members.
Secretary Pendleton reported final updates on the 2018 edition of the Interlochen Directory were in progress and distribution would be this month.
Treasurer Turner reported total HOA assets as of February 28 were $165,612, expenses in first two months of 2018 were normal, HOA dues of $5,500 is due from 15 members and that $40,000 was moved into our money market account, which increased the interest the HOA is earning from 0.40% to 1.25%. The HOA insurance policy was renewed.
Director Seipel reported removal of two large floating tree trunks which would have caused major damage to boat motors and props, installation of warning tape and reflectors to partially submerged trees off Montreau Court, and repairs to the Middle Channel fountain included replacing the motor and increasing the amps on the GFI timer. So now all three fountains are functioning, lake levels are normal and water quality is good – and spring is just around the bend.
Directors approved funding for once again stocking the lake with tilapia for algae control. Price is $1,485 for 135 pounds; delivery expected late April.
Next board meeting was scheduled for May 14.
Meeting adjourned at 9 p.m.
Minutes submitted by Roger Pendleton, March 7, 2018
Lake Interlochen HOA
45thAnnual Meeting January 9, 2018
@ St. Stephen United Methodist Church
Directors attending:Ralph Sobel, Dot Wightman, Ken Seipel, Roger Pendleton,Brenda Cubbage, Bruce Turner, Dan Clement, Bryan Keathley, Chris Slauter. Absent: Nancy Weaver. Guests:Lt. Bobby Mason, Sgt. Jared Ross, and Crime Prevention Officer Douglas Glotfelty from the Arlington Police Department; Jay Warren, director of communication for the City of Arlington.
Meeting arrangements were handled by Wightman; she and Alice Sobel provided refreshments. 20 homes were represented; 25 members were in attendance.
President Sobel called the meeting to order at 7 p.m.
Warren outlined the city’s initiatives to encourage and support strong neighborhoods with an amplified communication program and to document acts of kindness. He promoted the city’s Ask Arlington app and the increase in news of Arlington on the city website.
Warren reported that the city has recently launched the Dream Team Digital Ambassador program and asked residents to sign up to share Arlington updates and announcements on various social media platforms. More information about the Kindness Initiative and the Dream Team ambassadors is on the city’s website, www.arlingtontx.gov.
The three police department officers spent more than half an hour informing, providing personal insights and answering questions about Interlochen safety and crime prevention with HOA members. They stressed the importance of calling 911 regarding anything that seems suspicious. Lt. Mason detailed how 911 calls are handled. He said, “we encourage you to contact us,” and added, “let us figure out the priority of your call.”
Sgt. Ross reported that crime is down, particularly residential burglaries, and the majority of incidents are vehicular thefts and burglaries — almost all at night. Officer Glotfelty cited outdoor lighting as one of the best deterrents to criminal activity.
Sobel expressed the condolences of the neighborhood over the recent loss of longtime San Juan Court resident Ann Russell. She and husband David were among the pioneering group of Lake Interlochen residents.
Secretary Pendleton summarized 2017 board meeting facts: Four regular meetings, each lasting about two hours, were held at board members’ residences. There were six guests during the year. Minutes from all meetings are emailed to HOA members and are posted on the website. There were about 5,000 visitors to the website in 2017.
Pendleton reported that producing the neighborhood directory in electronic format instead of printing saves the HOA about $1,000 per issue and affords us the luxury of receiving the Directory twice a year so we can keep the listings up to date. The 2018 editions will be emailed this winter and in the autumn. Pendleton said, “Ralph will continue emailing updates throughout the year so if your phone numbers or email addressed change be sure to notify us.”
Treasurer Turner reported a good year collecting more income than expenses, following Board policy of building a reserve for major financial requirements, specifically a full-lake dredging. “If we can move some funds each year into our reserve,” Turner explained, “then any potential assessment in the future would carry a much lower impact on residents.”
As of December 31, 2017, the HOA assets were $172,722, with $151,236 in checking and savings accounts; about $20,000 higher than 2016. Expenses in 2017 continued a two-year downward trend, totaling $20,299. One line item increase over previous year was lake maintenance labor, about $1,500 higher due to channel end cleaning jobs.
Director Seipel, chairman of the Lake Maintenance Committee, thanked his committee, which includes directors Clement and Pendleton and non-board members Phil Anderson and David Duperre.
þ Lake levels are currently at optimum, and we were able to maintain optimum water levels most of 2017. The level did start to recede late summer but only by inches due to abundant rain in the fall.
þ Water qualitywas tested for e-coli twice in the summer by TTI, an EPA approved testing lab. Results were very good in all channels. Occasionally, readings in some areas are believed to be higher due to lawn clippings, leaves and backyard debris and animal feces entering the lake. Seipel said, “we need to be vigilant of our and our neighbors’ yard crews blowing lawn clippings, debris and leaves into the water.” þ Tilapia stocking is again planned in the spring to control algae in the summer. We successfully controlled algae in 2017 and plan to follow the same routine in 2018, including running the fountains 24 hours a day in late summer. Tilapia die off when water temperature drops to about 55 degrees. They provide challenging fishing and good eating starting in October. They also provide good food for our beloved bass and birds.
Loch Lomond Drive resident and avid angler Ed Klobas, who helps monitor fish quality, says we need to continue to harvest the 10 -15 inch bass to keep the fish population in balance.
þ Impound areamaintenance is planned to repair damage to our dam.
þFountain componentsare wearing out and require replacement. We have replaced motors, timers, GFIs, underground conduits and have water-proofed junction boxes. Fountain trouble-shooting is frustrating as we try to determine the faulty component. Failures and improper functioning of fountains are often caused by fishing lines, plastic bags or sticks getting caught in the impeller and/or shaft.
þ Channel end cleanup was performed in the North and West Channels in 2017. Debris blown by winds and water currents was dug out to provide at least two feet of water depth. Seipel’s goal is to always have water at least a foot deep at the very end of each channel to allow for watercraft maneuvering and to prevent plant growth and stagnant water. Limited access to the channel ends requires us to use the old pitchfork and plastic bag approach. Cleaning channel ends is a significant cost to the HOA as well as a negative to channel end residents.
þ Beavers are back! A Westwood resident reported beavers took 70% of his rose garden and a Montreau resident lost two trees to beavers. Sobel has asked Texas Wildlife Services to return and provide trapping and removal of beaver as they did in 2016.
þ Dock projects for permanent and floating,new and refurbished, must be approved by the HOA Architectural Committee, Seipel reminded,in order to maintain navigable waterways. This is especially important now because of the increased boat traffic on Lake Interlochen during 2017.
President Sobel recognized Ken Seipel for his diligent work in protecting the neighborhood’s most important asset, the lake.
Director Cubbage, chair of the Architectural Committee, reported several projects were evaluated and approved during 2017. She recommended that residents planning building jobs (1) review the HOA covenants posted on the website, (2) contact any member of the Architectural Committee, her or Dot Wightman or Chris Slauter, and (3) talk with neighbors about the project.
Sobel announced the city is scheduling repair work on the metering station located at the S curve where Westwood Drive becomes Findlay Drive. Pipeline problems at the site have caused an unpleasant sewage odor at times.
Director Keathley reported on two subjects he was briefed on at recent civic meetings:
★ Arlington is studying the controversial issue of short-term residential rentals. The city has hosted a series of town hall meetings and has launched an online survey to gather input from citizens. You can participate in the survey, which ends January 31, with a link on the city’s website.
★ A new on-demand rideshare service, operated by Via, is now available in North Arlington. Currently operating only in areas east of South Fielder Street are ten Mercedes-Benz six-passenger vans offering rides for a flat per trip fee of $3.
The city is contributing $300,000 and the federal government $600,000 for the one-year pilot program, with four one-year renewal options. Data collected through the rideshare service will help shape the city council’s future transportation planning decisions.
The rideshare pilot program replaces the Metro ArlingtonXpress commuter bus service that ended Dec. 31.
On the fun side of things, Sobel spoke of success in two highlights of the year: The Interlochen Christmas Lights and the Lake Interlochen Boat Parades.
The Lights Winners
The judges report, since there are so many homeowners who have worked so hard and deserve some individual recognition, it is a tough job to pick only ten. But they did and here are the 2017 Interlochen Lights Award Winners:
The Griswald Award —1116 Crowley. Pearline Cleveland got a late start this year but the entire extended family pitched in to make this high wattage yard one that would make Clark Griswald (Chevy Chase in Christmas Vacation) proud.
The Bob Findlay Award— 1411 Porto Bello. The van de Kamps both had lots of medical issues this year but that didn’t stop them from doing their best job yet in over 30 years decorating three different homes on the Lake.
The Vernon Porter Award — 1101 San Juan. The Wightman’s beautiful front yard has won several times over the years but this year is in honor of our long time HOA President Vernon Porter for the best waterside lighting. You can see best it from the Loch Lomond gate.
Best Theme I — 809 Loch Lomond. The Agura’s Christmas Tree Farm looks like a scene straight from a wonderful Hallmark Christmas movie.
Best Theme II — 1027 Loch Lomond. The Norvells are like the HGTV Fixer Uppers of Interlochen and their new reindeer herd on the Crowley corner hill looks fantastic.
Most Artistic I — 3201 San Paulo. The Cubbage home is a gorgeous waterfall of white lights every year that always impresses with a big moose on the loose.
Most Artistic II — 711 Findlay. The Gaines’ went with a whole new look this year and it worked beautifully with unique hand made multi-colored spiral trees.
The Santa Award –1417 Porto Bello. Bernie Caldwell climbed up on his roof with his two new knees and somehow got Santa and Rudolph high in the sky.
Santa’s Choice — 3116 Westwood. The Smith/Kortkamp family didn’t quite go full Griswald but they came awfully close with their many great inflatables.
People’s Choice— 1409 Crowley–The Bicks did an amazing job renovating their beautiful walled home and garden. Their chimney Angel welcomes and wows every visitor at the Interlochen entrance gate.
Sobel saluted the captains of the Boat Parades, Porto Bello residents Mike Saliba and Ken Simoneaux, and noted that in addition to the longtime Independence Day Boat Parade the recently added boat parades, Christmas and Mardi Gras, are also lots of fun.
July 4thBoat Parade Winners
First — Lillie Owings portraying Betsy Ross sewing the American Flag riding on Roger Pendleton’s boat. Second – The Sobels, with Ralph starring as Donald Trump. He was a huge hit. Nothing fake about it. Third – Peggy and Lee Jennings on Miss Peggy Lee, decorated with American flags and red, white and blue stars.
Five incumbent directors were re-elected by unanimous acclamation: Sobel, Cubbage, Seipel, Clement, Keathley.
The meeting ended at 8:45 p.m. Each resident who attended received a special 45thAnniversary thank you gift as they left the meeting.
Minutes submitted by Roger Pendleton, January 12, 2018
Perhaps the number one responsibility of HOA members is to be vigilant in keeping grass clippings and leaves out of the waterways and street storm drains, all of which empty into the lake. Residents should instruct their yard crews to bag grass clippings and leaves, not blow them into the canal. The leaves and lawn clippings from yards that “harmlessly” go into the water will accumulate at the ends of the canals and cause major problems for your neighbors. In fact, grass clippings and leaves create the most costly aspect of waterway maintenance.
Also important is for HOA members to keep their shoreline trees trimmed so branches do not overhang the canals and hinder boating navigation right-of-way. A clearance of ten feet above the water surface is recommended.
Residents should be actively aware of any possible mosquito breeding places on their property, e.g. small boats and canoes that are filled with stagnant water.
Weekly, maintenance personnel clean channel ends of trash and skim off lawn clippings, and clear trash from the inflow and outflow areas. Periodically, maintenance is performed on the fountains and timers, and the inflow and outflow equipment.
Lake Interlochen water is tested twice each year in spring and summer. Laboratory testing results have always shown the water quality to be excellent. Each spring the lake is stocked with tilapia to help control algae.